Microsoft Outlook shortcuts for Mac

Hover a shortcut to add it to Pie Menu

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Save an item⌘ (command) + s Add →
Print an item⌘ (command) + p Add →
Undo the last action⌘ (command) + z Add →
Redo the last action⌘ (command) + y Add →
Minimize the active window⌘ (command) + m Add →
Create a new folder in the navigation pane⌘ (command) + ⇧ (shift) + n Add →
Create new email (in Mail view)⌘ (command) + n Add →
Hide the reading pane or show it on the right⌘ (command) + \ (backslash) Add →
Hide the reading pane or show it below⌘ (command) + ⇧ (shift) + \ (backslash) Add →
Move the selected item to a different folder⌘ (command) + ⇧ (shift) + m Add →
Copy the selected item to a different folder⌘ (command) + ⇧ (shift) + c Add →
Select all items in the item list, if the item list is the active pane⌘ (command) + a Add →
Minimize or expand the ribbon⌘ (command) + ⌥ (option) + r Add →
Hide Outlook⌘ (command) + h Add →
Quit Outlook⌘ (command) + q Add →
Start dictationfn + fn Add →
Insert emoji⌘ (command) + ⌃ (control) + " " (spacebar) Add →

Work in windows and dialogs

Go to Mail view⌘ (command) + 1 Add →
Go to Calendar view⌘ (command) + 2 Add →
Go to Contacts view⌘ (command) + 3 Add →
Go to Tasks view⌘ (command) + 4 Add →
Go to Notes view⌘ (command) + 5 Add →
Open the Sync Status window or make it the active window⌘ (command) + 7 Add →
Open the Sync Errors or make it the active window⌘ (command) + 8 Add →
Open the Contacts Search window⌘ (command) + 0 (zero) Add →
Open the Outlook Preferences dialog box⌘ (command) + , (comma) Add →
Cycle forward through open windows⌘ (command) + ~ (tilde) Add →
Cycle back through open windows⌘ (command) + ⇧ (shift) + ~ (tilde) Add →
Close the active window⌘ (command) + w Add →
Open the selected item⌘ (command) + o Add →
Move forward through controls in a window⇥ Add →
Move back through controls in a window⇧ (shift) + ⇥ Add →

Send and receive mail

Create a new message⌘ (command) + n Add →
Send the open message⌘ (command) + return Add →
Send all messages in the Outbox and receive all incoming messages⌘ (command) + k Add →
Send all the messages in the Outbox⌘ (command) + ⇧ (shift) + k Add →
Save the open message and store it in the Drafts folder⌘ (command) + s Add →
Add an attachment to the open message⌘ (command) + e Add →
Open the Spelling and Grammar dialog box⌘ (command) + : (colon) Add →
Check recipient names in the open messages⌘ (command) + ⌃ (control) + c Add →
Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list⌘ (command) + r Add →
Reply to all⌘ (command) + ⇧ (shift) + r Add →
Forward the message⌘ (command) + j Add →
Open the selected message in a separate window⌘ (command) + o Add →
Clear the flag for the selected message⌘ (command) + ⌥ (option) + ' (apostrophe) Add →
Mark the selected message as junk mail⌘ (command) + ⇧ (shift) + j Add →
Mark the selected message as not junk mail⌘ (command) + ⇧ (shift) + ⌥ (option) + j Add →
Display the previous message⌃ (control) + (opening bracket) Add →
Display the next message⇧ (shift) + ⌃ (control) + (closing bracket) Add →
Navigate to the previous pane in the Mail view⌃ (control) + (opening bracket) Add →
Navigate to the next pane in the Mail view⇧ (shift) + ⌃ (control) + (closing bracket) Add →
Move the selected message to a folder⌘ (command) + ⇧ (shift) + m Add →
Decrease the display size of text in an open message or in the reading pane⌘ (command) + - (hyphen) Add →
Increase the display size of text in an open message or in the reading pane⌘ (command) + (plus sign) Add →
Scroll down to the next screen of text or, if you are at the end of a message, display the next message" " (spacebar) Add →
Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message⇧ (shift) + " " (spacebar) Add →
Delete the selected message⌫ Add →
Permanently delete the selected message⇧ (shift) + ⌫ Add →
Delete the current message, and, if the message window is open, close it⌘ (command) + ⌫ Add →
Mark selected messages as read⌘ (command) + t Add →
Mark selected messages as unread⌘ (command) + ⇧ (shift) + t Add →
Mark all messages in a folder as read⌘ (command) + ⌥ (option) + t Add →

Use Search

Search current folder⌘ (command) + ⌥ (option) + f Add →
Do an advanced search in Outlook (add Item Contains filter for searching)⌘ (command) + ⇧ (shift) + f Add →
Find text within an item⌘ (command) + f Add →
Find the next instance of the text you searched for in an item⌘ (command) + g Add →
Find the previous instance of the text you searched for in an item⌘ (command) + ⇧ (shift) + g Add →

Use the Calendar

Open the Calendar window⌘ (command) + 2 Add →
Create a new appointment⌘ (command) + n Add →
Open the selected calendar event⌘ (command) + o Add →
Delete the calendar event⌫ Add →
Switch the view to include today⌘ (command) + t Add →
In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month.⌘ (command) + ← Add →
In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month.⌘ (command) + → Add →
Navigate to the previous pane in the Calendar view⇧ (shift) + ⌃ (control) + (opening bracket) Add →
Navigate to the next pane in the Calendar view⇧ (shift) + ⌃ (control) + (closing bracket) Add →

Work with people and contacts

Create a new contact⌘ (command) + n Add →
Open the selected contact⌘ (command) + o Add →
Delete the contact⌫ Add →
Close the current open contact and open the previous contact⌃ (control) + (opening bracket) Add →
Close the current open contact and open the next contact⌃ (control) + (closing bracket) Add →
Navigate to the previous pane in the People view⇧ (shift) + ⌃ (control) + (opening bracket) Add →
Navigate to the next pane in the People view⇧ (shift) + ⌃ (control) + (closing bracket) Add →

Manage tasks

Move to the Task window⌘ (command) + 4 Add →
Create a new task⌘ (command) + n Add →
Open the selected task⌘ (command) + o Add →
Delete the task⌫ Add →
Close the current open task and open the previous task in the Tasks list⌃ (control) + (opening bracket) Add →
Close the current open task and open the next task in the Tasks list⌃ (control) + (closing bracket) Add →
Navigate to the previous pane in the Tasks view⇧ (shift) + ⌃ (control) + (opening bracket) Add →
Navigate to the next pane in the Tasks view⇧ (shift) + ⌃ (control) + (closing bracket) Add →

Use notes

Move to the Notes window⌘ (command) + 5 Add →
Create a new note⌘ (command) + n Add →
Open the selected note⌘ (command) + o Add →
Delete the note⌫ Add →
Close the current open note and open the previous note in the Notes list⌃ (control) + (opening bracket) Add →
Close the current open note and open the next note in the Notes list⌃ (control) + (closing bracket) Add →
Navigate to the previous pane in the Notes view⇧ (shift) + ⌃ (control) + (opening bracket) Add →
Navigate to the next pane in the Notes view⇧ (shift) + ⌃ (control) + (closing bracket) Add →
Send a note as an email⌘ (command) + j Add →
Send a note as an HTML attachment to an email. First place the focus on the note in the list of notes.⌘ (command) + ⌃ (control) + j Add →

Edit and format text

Cut the selected text to the clipboard⌘ (command) + x Add →
Copy a selection to the clipboard⌘ (command) + c Add →
Paste a selection from the clipboard⌘ (command) + v Add →
Paste a selection from the clipboard and match the destination style⌘ (command) + ⇧ (shift) + ⌥ (option) + v Add →
Make the selected text bold⌘ (command) + b Add →
Make the selected text italic⌘ (command) + i Add →
Underline the selected text⌘ (command) + u Add →
Strike through the selected text⌘ (command) + ⇧ (shift) + x Add →
Insert a hyperlink⌘ (command) + ⌃ (control) + k Add →
Move the cursor left one character← Add →
Move the cursor right one character→ Add →
Move the cursor up one line↑ Add →
Move the cursor down one line↓ Add →
Move the cursor to the beginning of the current paragraph⌥ (option) + ↑ Add →
Move the cursor to the end of the current paragraph⌥ (option) + ↓ Add →
Move the cursor to the beginning of the current word⌥ (option) + ← Add →
Move the cursor to the end of the current word⌥ (option) + → Add →
Decrease indentforward delete + { (opening brace) Add →
Increase indentforward delete + } (closing brace) Add →
Delete the character to the left of the cursor, or delete the selected text⌫ Add →
Delete the character to the right side of the cursor, or delete the selected textforward delete or if your keyboard doesn't have a forward delete key, use fn + ⌫ Add →
Insert a tab stop⇥ Add →
Move the cursor to the beginning of the line⌘ (command) + ← Add →
Move the cursor to the end of the line⌘ (command) + → Add →
Move the cursor to the top of the message body⌘ (command) + ↑ Add →
Move the cursor to the bottom of the message body⌘ (command) + ↓ Add →
Move the cursor to the beginning of the selected text⌘ (command) + home Add →
Move the cursor to the end of the selected text⌘ (command) + end Add →
Scroll uppage up Add →
Scroll downpage down Add →

Flag messages, contacts, and tasks for follow up

Flag the selected item for follow up, with Today as Due Date⌃ (control) + 1 Add →
Flag the selected item for follow up, with Tomorrow as Due Date⌃ (control) + 2 Add →
Flag the selected item for follow up, with This Week as Due Date⌃ (control) + 3 Add →
Flag the selected item for follow up, with Next Week as Due Date⌃ (control) + 4 Add →
Flag the selected item for follow up, with No Due Date⌃ (control) + 5 Add →
Flag the selected item for follow up, and add a custom Due Date⌃ (control) + 6 Add →
Flag the selected item for follow up, and add a reminder⌃ (control) + = (equal sign) Add →
Mark the selected item as Complete⌃ (control) + 0 (zero) Add →
Clear the selected item's follow-up flag⌘ (command) + ⌥ (option) + ' Add →